Articles & ByLaws

Mount Mourne IB School

Parent Teacher Student Organization

Articles and Bylaws

Articles of incorporation of the undersigned, a majority of who are citizens of the United States, desiring to form a Non-Profit Association under the Non-Profit Association Law of North Carolina, do hereby certify:

Article 1: Name

The name of this organization is Mount Mourne IB School Parent Teacher Student Organization (MMIB PTSO).

The place in this state where the principal office of the Association is to be located is in the City of Mooresville, Iredell County, North Carolina.
Article 2: Structure

  1. a. Purpose

The purposes of this organization are:

i.            To promote the educational welfare of the students

ii.            To bring into closer relation both parents and teachers so that they may cooperate intelligently in the education of our children


i.            The Mount Mourne IB PTSO is organized exclusively for the charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

ii.            The PTSO shall be non-commercial non-sectarian and nonpartisan.
Article 3: Membership

  1. Membership in this organization shall be made available without regard to race, color creed or national origin
  2. Membership in this organization shall consist of the legal guardian(s) of any child enrolled at Mount Mourne IB School and any faculty or staff member employed at Mount Mourne IB School.
  3. Membership in the PTSO shall commence upon the registration of a student at Mount Mourne IB School.
  4. Only members of the organization shall be eligible to serve in any of its elective or appointive positions.

Article 4: Officers and Election

  1. Each officer in this organization shall be a member of this PTSO.
  2. The officers of this organization shall consist of a President or Co-Presidents, one or more vice Presidents, a Secretary and a Treasurer.
  3. Officers shall be elected in the month of May at the regular all-school meeting of the general membership.
  4. Officers shall assume their official duties following the close of the meeting in May and shall serve for a term of one year, with the exception of Treasurer who will retain the books until the end of the fiscal year (defined as July 1 – June 30).
  5. The outgoing officers shall serve in an advisory capacity though the end of the year to allow for a smooth transition of duties.
  6. A person shall not be eligible to serve more than two consecutive terms in the same office.

Article 5: Nominating committee

  1. A Nominating Committee Chairperson shall be selected by the Executive Board approved by the general membership at the all-school meeting prior to the May meeting.
  2. The Nominating committee shall be composed of at least five members (always uneven) solicited from the general membership and be comprised of a principal, a teacher/staff member, an outgoing board member and two or more parents.
  3. The Nominating Committee shall secure the consent of the nominees to serve and shall submit the name of one eligible candidate for each elective office.Each candidate submitted shall be chosen by the affirmative vote of the majority of the members of the Nominating Committee.
  4. The proposed slate of officers will be made available to the general membership at least one week prior to the May meeting.
  5. Independent nominations, with the consent of the proposed nominee, must be made in writing and endorsed by at least 25 members.  They must be received by the nominating committee at least one week prior to the May meeting.  Nominations will not be taken from the floor.
  6. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by the Executive Board.  In the case of a vacancy in the office  of President, the Vice President shall assume the duties of President and the new Vice President will be elected by the board.

Article 6:  Executive Board

  1. The Executive Board shall consist of the officers of the membership, primary chairpersons, the teacher representative(s) and the principal of the school.
  2. The duties of the Executive Board shall be:

i.            to create a budget that is presented and voted on for approval by the general membership in the September meeting;

ii.            to transact necessary business in the intervals between regular PTSO meetings and such other business as referred by the membership;

iii.            to create standing committees;

iv.            to approve the plans of the work of the standing committees;

v.            to present a treasury and organizational report at the regular PTSO meetings.

  1. Regular meetings of the Executive Board shall be held during the year.  A simple majority of the board will represent a quorum.

Article 7: Meetings

  1. At least three (3) regular all-school meetings of this organization shall be held during the fiscal year.  Dates of these meetings shall be determined by the Executive Committee, announced at the first regular all-school meeting of the year and be posted in the newsletter.
  2. The Secretary shall serve public notice of the regular meetings two weeks prior to the event.
  3. General Membership meetings should include: a treasury report (reconciling the account activity since the last formal report was given to the current bank account balance), project updates/old business, and new business.
  4. Issues that require the general membership’s approval will be reviewed by the board, who will make a recommendation to the general membership.  If the general membership votes against the board’s recommendation the decision will be tabled and a revote will be done at a meeting that is held within 6 weeks of the original meeting.  The second vote carries regardless of the outcome.
  5. Board members are required to attend a majority of all meetings scheduled and will be relieved of their duties if they miss meetings without good cause.
  6. The election meeting shall be held in May.
  7. Any business transacted during PTSO meetings will be acted upon by the majority of the members present.
  8. At least one teacher should attend the PTSO board meetings.

Article 8: Treasury

  1. All expenditures of more than $1,000 must be approved by the general membership.
    A majority of the board must approve the vendor being used for expenditures of greater than $1,000.
  2. Deposited funds of the organization shall be withdrawn only by checks signed by the Treasurer and one of the appointed co-signors.
  3. All expenditures (including those previously budgeted) must have receipts or invoices attached to a Reimbursement Form.
  4. The treasurer or the co-signor(s) cannot sign checks made out to him/herself, his/her business, or those requested by him/herself.
  5. All checks must be signed by the treasurer and one other co-signor.
  6. All money received by the PTSO must be counted by a committee member and recorded on a Received Funds Form before being turned over to the Treasurer, who will verify all receipts and deposit the money in the bank.
  7. A North Carolina Sales Tax refund (E-585) should be filed by the Treasurer for the two periods ending Dec. 31 and June 30 each year.
  8. IRS Form 990 must be filed each year ending June 30 to maintain non-profit status.
  9. Items purchased by MMIB PTSO are the property of MMIB and will stay at the school.

Article 9: Amending the Bylaws

  1. The board will review the bylaws at the beginning of each school year and present any changes to the general membership that 2/3’s of the board feel should be made.
  2. The board’s recommended changes to the bylaws must be approved by the general membership by a majority vote.

Article 8:  Indemnification Clause

The MMIB PTSO shall indemnify every Director, every Officer and every other member of the Executive Board, his heirs, executors, administrators, against all loss, cost and expense, reasonably incurred by him/her in connection with any action, suit or proceeding to which he may be made a party, by reason of his being or having been a Director, Officer or other Member of the Executive Board, including reasonable matters wherein  he/she shall be finally adjudged in such action, suit or proceeding to be liable for or guilty of negligence, except to the extent such liability, damage or injury is covered by any type of insurance; however, this indemnification shall not cover any acts of gross negligence, willful misconduct or with fraudulent or criminal intent.  The foregoing rights shall be in addition to and not exclusive of all other rights to which such Director, Officer or other Member of the Executive Board may be entitled.

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